5. Material Pickup Procedures

Step One – MSU Department Submits a Pickup Request Form (PURF)

PURFs are submitted through the MSU Surplus Store website.   In order to submit a PURF, a valid MSU NetID and MSU Account number are required.

When a Department submits a PURF they agree to both a Hazardous Material Declaration which states that the items requested for pickup on the form are free from any chemical, biological or otherwise hazardous materials, and a Materials Acceptance Guidelines Declaration which states that the items requested for pickup on the form adhere to the MSU Surplus Store & Recycling Center Material Acceptance Guidelines in their entirety.

Non-MSU Department Submissions

On occasion, the MSU Surplus Store & Recycling Center will accept items for resale from other Universities, local municipalities, and from the community through Community Reuse Days.

Other Universities and Municipalities

On a case by case basis the MSU Surplus Store & Recycling Center partners with other Universities and local municipalities to provide sustainable solutions for the disposal of unwanted materials. Through these partnerships the MSU Surplus Store & Recycling Center is able to advance waste reduction initiatives and promote environmental stewardship.

When a University or Municipality has items to send to us they contact a MSU Surplus Store Sales Operation Supervisor to discuss the type of items and schedule delivery of the items to the MSU Surplus Store & Recycling Center. During this initial contact the Sales Operation Supervisor verifies with the University/Municipality Representative that the items comply with the Materials Acceptance Guidelines.  The Sales Operation Supervisor then creates a PURF for the items.

Community

MSU Community ReUse Days are an opportunity for students, faculty, staff and alumni to take an active role in helping develop sustainable solutions by dropping off unwanted household items to the Surplus Store.  All material collected is resold, reused or recycled and the proceeds from the sale of re-sellable items helps support our efforts to increase materials collected from campus and the community.

Community ReUse Days are held each fall and spring.

Materials Accepted:
  • E-waste and household electronics:
    • Personal computers, keyboards and mouses, TV’s, monitors, telephones, cell phones, laptops, VCR’s, printers, scanners, microwaves, copy machines and small items such as coffee makers, vacuums and toasters.
  • Good, usable furniture (no mattresses)
  • Sporting goods including bicycles and exercise equipment
  • Books, magazines, DVD’s and CD’s
  • Scrap metal
  • Appliances
  • Holiday decorations
  • Knick knacks and trinkets
  • Kitchen items
  • Styrofoam (Polystyrene)
Not Currently Accepted:
  • Hazardous waste
  • Alkaline batteries
  • Chemicals
  • Cleaning Supplies
  • Mattresses
  • Clothing
  • Modular Furniture Panels

Before the MSU Surplus Store staff member takes possession of any items, they visually check the item to verify that the items fall under the accepted materials list. If an item falls under the unaccepted list the staff member will inform the community member that we will not be able to accept said item.

 

Step Two – Taking Possession of Items

Item Pickup

For the majority of the PURFs that are submitted MSU Surplus Store & Recycling Center Staff go to the requesting Department to pick up the items on the PURF. Before the staff member takes possession of any items, they visually check the item to verify that the items are free of any hazardous materials, that any required documentation is attached to the item, and that all hazard warning stickers have been removed from the items.

In the event that the staff member determines that an item is either not in compliance with the Materials Acceptance Guidelines or that it contains hazardous materials, the staff member will follow the following steps

    1. The staff member will contact the requester. If contact cannot be made in person the staff member will call the provided contact number from the PURF and either talk with the requester or leave them a message explaining why they did not take the specific item.
    2. The staff member will make a note with their mobile device of which item on the PURF was not taken and why including taking any relevant photos.
    3. Upon returning to the MSU Surplus Store & Recycling Center the staff member will notify their Operations Supervisor about which item and why the item was left.
    4. MSU Surplus Store & Recycling Center will compile a quarterly report of the departments who have had items left behind due to policy violations. For any department that appears multiple times on the report the MSU Surplus Store Operations Manager will make contact with that department to provide additional training and to help work out any issues that the department might have.

Item Delivery

On occasion, a Department will elect to deliver their items to the Surplus Store & Recycling Center. All items delivered to the MSU Surplus Store & Recycling Center must have a PURF associated with them and must be received by a MSU Surplus Store Staff Member.

Before the staff member takes possession of any items, they visually check the item to verify that the items are free of any hazardous materials, that any required documentation is attached to the item, and that all hazard warning stickers have been removed from the items.

In the event that the staff member determines that an item is either not in compliance with the Materials Acceptance Guidelines or that it contains hazardous materials, the staff member will follow the following steps

    1. The staff member will inform the deliverer that the item cannot be accepted and needs to be returned to the department for proper decontamination or disposal through EHS.
    2. The staff member will make a note with their mobile device of which item on the PURF was not taken and why including taking any relevant photos.
    3. The staff member will notify their Operations Supervisor about which item and why the item was turned away.

 

Step Three – Item Stocking

All items are moved to the MSU Surplus Store & Recycling Center Receiving Area where they are staged and evaluated for resale.

Staff members check each item for contaminants, looking in all drawers and cabinets paying special attention to laboratory equipment. Contaminants being looked for include but are not limited to:

  • Asbestos
  • Biological Waste
  • Hazardous Waste
  • Laboratory/Clinical Needles, Syringes or Scalpel Blades
  • Radioactive Waste
  • Solid and Liquid Chemicals

If a contaminant is found that does not pose an imminent danger, the staff member will notify their immediate supervisor who will take the contaminant to the designated EHS area in the MSU Surplus Store & Recycling Center and the item will be removed from the building and disposed of properly by an EHS Staff Member.

If a contaminant is found that poses an imminent danger, EHS and/or MSU Police will be called and the area will be evacuated and blocked off. The area will be opened back up to MSU Surplus Store & Recycling Staff Members and/or the general public only after an EHS representative has cleared the area of the contaminant and declares the area to be once again free of danger.

Once an item is cleared of contaminants, a Sales Operation Supervisor determines if the items have a resale value and which selling platform the item should be sold from.

MSU Surplus Store & Recycling Center Sales Floor

If an item is best suited to be sold on the MSU Surplus Store & Recycling Center Sales Floor, staff members move the item to the sales floor double checking for hidden contaminants.

MSU Surplus Store Online Sales

Items deemed suitable for sale on the MSU Surplus Store Online Store are moved to the Online Staging Area of the MSU Surplus Store & Recycling Center where Online Sales Associates research and prep the items for resale. This includes taking detailed photographs of the item and initializing the online listing for the item.

Step Four – Item Pricing Assessment

MSU Surplus Store & Recycling Center Sales Floor

Once the sales floor is stocked, a Pricing Specialist evaluates all items, labeling them with the appropriate sales sticker and price while keeping an eye out for hidden contaminants.

MSU Surplus Store Online Sales

Once the Online Sales Associate has completed the listing process the MSU Surplus Store Sales Manager inspects the item and the listing verifying that the item is listed accurately and is free of contaminants and reviews item pricing.

As soon as the item passes inspection it is moved to the Online Sales Area of the MSU Surplus Store & Recycling Center where it will stay until it is sold.

 

Step Five – Item up for Sale

MSU Surplus Store & Recycling Center Sales Floor

Before every public sales day the MSU Surplus Store Sales Manager does a safety assessment of the sales floor verifying that all contaminants have been removed.

EHS performs a monthly inspection of the MSU Surplus Store Sales Floor and EHS Area. During this inspection, an EHS staff member looks for the following items

    • Asbestos Containing Materials
    • Mercury Containing Equipment
    • Fluorescent Light Tubes
    • Radioactive Materials Labeled Equipment
    • Hazard Warning Labeled Equipment
    • Glassware Containing Chemical Residues
    • Chemical Storage Refrigerators
    • Chemical Products

MSU Surplus Store Online Sales

When an item from the MSU Surplus Store Website is sold a Shipping Specialist pulls the item from the Online Sales Area and transports it to the Shipping Station where the item is processed for shipping. This processing entails but is not limited to:

    • Assessment of fragility
    • Disassembly for packaging
    • Securing of lose components
    • Bubble wrap protection
    • Determination of appropriate shipping container